Privacy Policy

ARTIN, spol. s r.o., ID No. 255 31 115, with its place of business at Purkyňova 670/142, 612 00 Brno, registered in the Commercial Register maintained by the Regional Court in Brno under No. C 30849 (hereinafter referred to as “we”), considers the responsible collection, use, and protection of collected personal data to be of utmost importance for building trust with its customers and partners. We have prepared this overview of the most important aspects of personal data processing to provide you with information on how and why we process your personal data, as well as to inform you of your rights and how you can exercise them.

We recommend that you carefully review this information. If you have any questions, you can contact us at any time using the contact information provided in Section F of this document.

A. Contents of This Privacy Policy

Our goal is to make our data processing and this Privacy Policy as transparent as possible. To achieve this, we have prepared a brief summary of what this document contains:

our commitment to data security (see Section B);
the categories of personal data we process, including examples of personal data (see Section C);
the purposes for which processing takes place, along with the corresponding and specified legal basis and defined processing period (see Section D);
how and with whom we share your data (see Section E);
your rights regarding the processing of your data and how to exercise them (see Section F).

A description of our use of cookies and other tracking technologies is included in our separate Cookie Policy. Whenever we refer to data processing on our website, we are also referring to processing on our other online platforms.

B. Our Commitment to Data Security

We care about the security of your information. To prevent unauthorized access or disclosure, maintain data accuracy, and ensure appropriate use, we have implemented reasonable technological and managerial procedures to protect and secure the information we collect. We use encryption technology when collecting or transmitting data.

C. Personal Data We Collect

In particular, we process data that you have provided to us yourself or that we have obtained based on your use of our website, our products or services, your requests and resumes, your communications with us, our meetings and events, etc., as well as data derived from such information.

We process personal data, which we have divided into several categories:

Identifying information, such as your first name, last name, or title. This information is essential for the proper functioning of our services and for communicating with you.
Contact information, such as street address, phone number, and, in particular, email address. This information is necessary for communicating with you and operating some of our services.
Other personal data that you have provided in your resume and profile ( hereinafter “other personal data”). It is not possible to provide an exhaustive list of the personal data we process, as there is no standard resume template and each of you may voluntarily provide completely different information. Generally, the following data is processed: date of birth, photograph, field of work, work experience, education, citizenship, language skills, courses completed, training, and certifications, knowledge and skills, and personal interests. We never request personal data that is not necessary for the given purpose (e.g., social security number, ID card number, or other identification number; copies of documents, etc.). This data is necessary for the recruitment process.
Communication data, i.e., information regarding our communication with you, such as emails, call notifications, etc.
Website usage information, i. e., information about traffic on our website and your behavior on our website, such as your IP address and HTTP logs obtained through the computer, phone, or tablet you use to access the website.
Information from cookies, i.e., information from cookies and other tracking technologies we use. For more information about our use of cookies and similar technologies, please see our Cookie Policy.
Information about the use of products and services, i.e., information about your use of our products and services, such as records of access to our products or services, your computer’s identifier, its IP address or hostname, order details, etc.

D. Purposes of Data Processing

As the data controller, we may process your personal data for the purposes described below on the specified legal basis, for a limited period of time, and only to the extent necessary.

In the first section of this chapter, we describe the processing of your data related to the provision of our products or services and the recruitment process. In the second section, we describe processing related to the use of our websites.

Processing Related to the Provision of Our Products or Services and the Recruitment Process

D.1 Provision of Our Products and Services or Related Information

We may collect personal data necessary to provide you with our products or services and to communicate with you as a customer or a customer’s representative, particularly when

when you place an order;
you contact us to request assistance or additional information;
you use our customer support.

For this purpose, the following categories of personal data are processed: Identification Data, Contact Data, Purchase Data, Website Usage Information, Product and Service Usage Information, and Communication Data.

The legal basis for this data processing is the performance of the contract between you and us and the need to take steps at your request prior to entering into a contract; or, if you are not a direct party to this contract, our legitimate interest in the performance of any concluded contract.

Data is processed for the duration of the contract and the fulfillment of obligations under that contract, or for a period of 3 years from the collection of the data if no contract is concluded.

D.2 Recruitment Process

We may collect personal data necessary for evaluating job applicants and for the recruitment process, particularly if you:

send us your resume or job application;
participate in our meetings or events.

For this purpose, the following categories of personal data are processed: Identification Data, Contact Data, Other Personal Data, and Communication Data.

The legal basis for this data processing is our legitimate interest in evaluating job applicants and conducting the recruitment process at our company.

The data is processed for a period of 2 years from the time we received your resume or job application; after this period expires, we may ask for your consent. However, you may also grant us your consent before this period expires.

The data is processed for a period of 2 years from the time we received your consent to process your data for the purposes of a future selection process.

D.3 Protection Against Piracy and Unauthorized Use of Our Products and Services

We may process your personal data to protect against piracy and the unauthorized and illegal use of our products and services, in order to ensure the secure use of our services.

For this purpose, the following categories of personal data are processed: Identification Data, Contact Information, Website Usage Information, Product and Service Usage Information (if applicable), and Communication Data.

The legal basis for this data processing is our legitimate interest in protecting against piracy and the unauthorized use of our products and services.

The data is processed for a maximum of 10 years from the termination of a concluded contract or for 3 years from the collection of the data if no contract has been concluded.

D.4 Improving Our Products and Services

We may process personal data regarding how you use our products and services, which features you use most frequently, and so on, so that we can better understand and track trends in the use of these products and services and thereby improve and further develop them to your satisfaction.

The legal basis for this data processing is our legitimate interest in improving our products and services. The data is processed for a maximum period of 3 years.

D.5 Internal Records, Statistics, and Protection of Our Rights and Interests

We may process your personal data for the purpose of generally protecting our legal claims. We may also use your data to create statistical reports or records to provide evidence that payment for products and services has been made, that you have access to a specific product or service only for a certain period of time, or that you may try our products and services only for a limited time.

The following categories of personal data are processed for this purpose: Identification Data, Contact Information, Other Personal Data, Website Usage Information, Product and Service Usage Information, Purchase Data, and Communication Data.

The legal basis for this data processing is our legitimate interest in protecting our legal claims. The data is processed for a maximum of 16 years following the termination of the contract concluded with you.

D.6 Promotion and Marketing of Our Products, Services, Recruitment Process, Meetings, and Events

We may use the data you provided to us during evaluations, registration, or purchases of our products and services; through contact forms; job applications; or at our meetings and events that you attended may be used to inform you about our products and services and to send you product or service updates, announcements about new versions, service notifications, newsletters, thank-you messages for your participation in a meeting or event, and to inform you about upcoming meetings, events, or job openings.

For this purpose, the following categories of personal data are processed: Identification Data, Contact Information, Other Personal Data, Website Usage Information, Product and Service Usage Information, and Communication Data.

The legal basis for this data processing is our legitimate interest in promoting our products, services, meetings, events, and job openings. The data is processed for a maximum of 6 months after the termination of a contract concluded with you.

If we process this data based on your consent, it is processed for a period of 5 years from the time we obtained your consent to process the data for promotional and marketing purposes.

In addition to objecting to processing for marketing purposes (see F.7), you may opt out of receiving any newsletters at any time by using the unsubscribe links provided in the footer of each message; in such cases, we will cease all processing under this section.

D.7 Compliance with Legal Obligations

We may also process your personal data to comply with legal obligations that apply to us, particularly in the area of taxation. We must also be prepared to cooperate with public authorities if required by law.

For this purpose, the following categories of personal data are processed: Identification Data, Contact Information, Website Usage Information, Purchase Data, Product and Service Usage Information, and Communication Data.

The legal basis for this data processing is the fulfillment of our legal obligations. The data is processed for the period specified by law.

Processing Related to Website Use

D.8 Website Operation and Security

We process your website usage information and information from cookies that are necessary for the operation of the website, including the presentation and functionality of the website and ensuring your security. For this purpose, we identify you as a visitor when you browse the website or log in to our website again. The legal basis for this processing is our legitimate interest in the proper functionality and operation of our website.

We generally retain your personal data for up to 2 years following your visit to our website.

D.9 Website Personalization (Preferences)

We process data regarding website usage so that we can save your preferences and customize the website. This allows us to make browsing the website easier for you. For this purpose, we customize the website—including its layout, language selection, and device settings—according to your preferences. The legal basis for processing website usage information is our legitimate interest in customizing the website to customer preferences. We generally retain your personal data for up to 2 years after your visit to our website.

With your consent, we also process information from cookies that are necessary for customizing the website (preference cookies), and your data may also be shared with third parties. The legal basis for this processing is therefore your consent, granted via the Cookies sidebar. We retain your data for the duration of your consent, but in any case for no longer than 2 years from the date we receive your consent.

D.10 Website Traffic Analysis (Analytics)

Processing your data regarding website usage is necessary to understand how visitors use our website. For this purpose, we track traffic to our website, optimize our website, ensure the security of your data, and ensure that the website is seamless and user-friendly. The legal basis for processing website usage information is our legitimate interest in collecting information about how our website is used in order to further improve it. We generally retain your personal data for up to 2 years following your visit to our website.

With your consent, we also process information from cookies that are necessary for analyzing traffic on our website (statistical analytics cookies), and your data may also be shared with third parties. We process your data based on the consent you provided to us via the Cookies sidebar. We retain your data for the duration of your consent, but in any case for no longer than 2 years from the date we received your consent.

D.11 Promotion and Marketing on Our Website (Marketing)

We process data about your use of the website as necessary to gather information about your personal preferences and to display relevant advertisements to you. For this purpose, we promote and sell products and services, meetings and events, and job openings on the website; we display marketing messages to you regarding products and services, meetings and events, or job openings in which you have expressed interest; and we promote our brand through online advertising. The legal basis for processing information about website usage is our legitimate interest in promoting the sale of our products and services, our meetings and events, and job openings. We generally retain your personal data for up to 2 years following your visit to our website.

With your consent, we also process information from cookies that are necessary for targeting and displaying our advertisements (marketing cookies), and your data may also be shared with third parties. The legal basis for this processing is therefore your consent, granted via the Cookies sidebar. We retain your data for the duration of your consent, but in any case for no longer than 2 years from the date we receive your consent.

E. Sharing Your Data

We are the data controller. This means that we determine the purposes defined above for which we collect your personal data, determine how your data is processed, and are responsible for ensuring it is processed properly.

We may share your personal data with certain third parties. These third parties generally help us provide our products and services to you. They act as data processors and do not use any of your personal data for purposes other than those stated above. Currently, there are no such third parties.

Your personal data may also be shared with other entities, such as social media platforms, if we have obtained your consent to do so.

We may share your personal data with certain third parties acting as additional data controllers if we are required to do so under applicable law (in particular with tax authorities or other government agencies exercising their statutory powers) or if such sharing of your personal data is necessary to achieve the purposes defined above, particularly the purpose of “Compliance” with legal obligations (for example, with government authorities or, where applicable, with parties harmed by your unlawful conduct).

We may also share your personal data with third parties acting as data controllers who assist us in processing your payments, as described under the purpose “Providing Our Products and Services or Related Information.”

If we share your personal data with processors or controllers in third countries, we do so only if the European Commission has determined that a specific country outside the EU/EEA ensures an adequate level of protection, including cases where the processors or controllers have adopted appropriate safeguards, such as Binding Corporate Rules (BCRs) or Standard Contractual Clauses (SCCs).

We do not sell, provide, or share any personal data with any other third-party processor or for any purpose not specified in this Privacy Policy.

F. Your Rights Regarding Processing

As the data controller, we have certain specific rights and obligations when processing your personal data, but you also have certain rights. You may have the right to: (i) request access to your personal data; (ii) withdraw your consent; (iii) request the correction of your personal data; (iv) request the erasure of your personal data; (v) request the restriction of the processing of your personal data; (vi) request the portability of your personal data; (vii) object to the processing of your personal data; or (viii) file a complaint.

For all matters related to the processing of your personal data—whether it’s an inquiry, exercising your rights, filing a complaint, or anything else—you can contact us by email at artin@artin.cz.

Your request will be processed without undue delay, but no later than one month. In exceptional cases, particularly due to the complexity of your request, we are entitled to extend this period by an additional two months. We will, of course, inform you of any such extension and the reasons for it.

You also have the right to file a complaint with the data protection authority, as described below.

F.1 Right of Access

You have the right to obtain confirmation from us as to whether or not personal data concerning you is being processed, and if so, you may request access to your personal data.

Information regarding the processing of personal data includes the purposes and scope of processing, the recipients of the data, the duration of processing, the right to rectification, erasure, restriction of processing, and objection to processing, the right to file a complaint with the supervisory authority, and the sources of the personal data (this information is already provided in this document).

You may also have the right to obtain a copy of the personal data being processed. We may charge a reasonable fee for additional copies requested, based on administrative costs.

F.2 Right to Withdraw Consent

You may have the right to withdraw your consent, which you have given us for certain specific purposes, at any time. You can do so on our website or by contacting us. However, the withdrawal of consent does not affect the lawfulness of data processing prior to such withdrawal.

F.3 Right to Rectification

You have the right to request that we correct any inaccurate personal data. Depending on the purpose of the processing, you may have the right to have incomplete personal data completed, in particular by providing a supplementary statement.

F.4 Right to Erasure (Right to Be Forgotten)

You have the right to have your personal data erased in the following cases:

We no longer need your personal data for the purposes for which we collected or processed it,

you withdraw the consent on which the processing of your personal data was based, and there is no other legal basis for processing it;
you object to the processing and there are no other overriding grounds for the processing, or you object to the processing for direct marketing purposes;
the personal data is being processed in violation of the law.

However, you may not exercise this right if the processing is necessary to comply with our legal obligations, to perform tasks entrusted to us in the public interest, or to establish, exercise, or defend legal claims.

F.5 Right to Restriction of Processing

You may exercise your right to restrict the processing of your personal data in the following cases:

you contest the accuracy of your personal data; in this case, you may request that processing be restricted until the accuracy of the personal data is verified;
the processing is unlawful, and you request restriction of the processing of your personal data instead of its erasure;
we no longer need your personal data for the purposes for which it was collected or processed, but you need it to establish, exercise, or defend legal claims;
you have objected to the processing of your personal data; in this case, you may request that processing be restricted until it is verified whether our legitimate interests prevail.

F.6 Right to Data Portability

You have the right to receive a copy of your personal data that we process by automated means based on your consent or for the performance of a contract. We will provide this data to you or to a controller designated by you in a commonly used and machine-readable format, if technically feasible. The scope of the data provided may be limited to prevent interference with the rights and freedoms of others.

F.7 Right to Object

You have the right to object to the processing of your personal data that we process based on our legitimate interests. We will cease processing your data unless there are other overriding grounds for processing, or unless processing is necessary for the establishment, exercise, or defense of legal claims, or if you object to processing for direct marketing purposes.

F.8 Filing a Complaint

You may also file a complaint regarding the processing of your personal data with the relevant data protection supervisory authority; in our case, this is the Office for Personal Data Protection, which has jurisdiction over our main place of business in the Czech Republic, located at Pplk. Sochora 27, 170 00 Prague 7, Czech Republic.

F.9 Changes to This Privacy Policy

This Privacy Policy is current as of March 26, 2024. We may update this Privacy Policy from time to time, so please review it regularly. We will post any changes to this Privacy Policy on our website.